To generate the Arrivals, Stayovers and Departures Report:
Open the Arrivals, Stayovers and Departures screen:
To reach the Reports Menu:
The Reports Menu can be accessed by clicking the Reports icon on the Action Bar:
OR
Click Reports from the Status section of the Full Menu.
Click the icon on the left for the Full menu.
This will display the Full menu in a tabular form, with four sections, Registration, Status, Cashier and Other.
From the Status Section, select Reports.
The Reports screen is divided into four sections, Room Reports, Revenue Reports, Managers Reports and Other Reports.
The Arrivals, Stayovers and Departures command is in the Room Reports section.
When selected, the Arrivals, Stayovers and Departures screen will open.
Report Date: You will need to specify the Date for the Report.
Use the drop-down menus or the calendar icon to select the Date you wish to have displayed on the report. By default the Date selected is today's Date.
Sort Options: Choose which (ONE) Sort Option you want for this report.
The default option is Guest Name. You may choose to show the information by:
Guest Name: Shows the information organized alphabetically (by guest name).
Room Number: Shows the information organized alphanumerically.
Other Options: The options in this section may ALL be selected if desired.
The default option is NONE selected.
Show Comments: Check this box if you wish to have any comments also shown in the report.
Show Preferences: Check this box if you wish to have any special requests/preferences attached to the guest IDs/stays shown in this report.
Suppress Rate Information: Check this box if you DO NOT wish to have the rates shown in the report.
When finished, click the orange button Show Report.
When generated, the Report appears with three separate and distinct sections, Arrivals (for selected date), Stayovers (for selected date) and Departures (for selected date).
The Arrivals section shows guest name, the confirmation number, folio status, number of nights, room type, the number of rooms in the reservation, the number of adults/youths/children/pets, room rate, if the reservation is guaranteed, the room number if already assigned, check-in and current folio balance. A Totals section summarizes the total number of reservations and rooms arriving (bedded), with how many reservartions are guaranteed and non-guaranteed, and how many people (adults, youths and children) are expected.
The Stayover section shows the Stays currently expected to remain in-house (for the selected date), with room number, guest name, guest type, segment, company name, how the stay is being paid for, any associated package, the rate plan type, the room rate being charged , the number of adults/youths/children/pets, and the guest ID. A totals section shows how many people (adults, youths and children) are currently in-house as stayovers.
The Departures section shows the room number, room type, guest name, the date of check in, number of nights, room rate, the current folio balance, and the folio status. The totals section here shows the number of rooms currently in-house departing (bedded), and the reserved rooms departing (bedded) (if any), with a final number of total departures.
By default, the report is generated in PDF form and opens in a separate browser window. From there you can select to save or print the report, among other options. You can, instead, check the Generate report to excel checkbox to generate the report in HTML for downloading to Excel instead of PDF. The information in this case will then be correct for importing into another document rather than immediate viewing.
NOTE: The generated report appears as a pop-up window through your browser. If your browser is set to block pop-ups, you may receive a warning banner at the top of the browser. Click this banner and select to allow pop-ups so that you can view the report.